Executive Assistant I (Hybrid)

Resp & Qualifications

Executive Assistant I (Hybrid)
Team Customer, Strategy & Solutions

PURPOSE:
Provides administrative support for a Vice President. Performs advanced, diversified, and confidential duties that may be administrative in nature or project based. Work requires broad and comprehensive experience, skills and a thorough knowledge of organization policies and practices. Prepares correspondence, reports and presentations. Sets up meetings and may act as proxy for superior. Requires sufficient skills to communicate effectively with peers and senior level management staff. Performs complex tasks requiring the consideration of multiple variables to determine proper course of action. While tasks are complex, most decision-making can be made within pre-determined approaches. May lead and provide functional guidance to lower-level support employees. Works under general guidance/supervision.

ESSENTIAL FUNCTIONS:
Provides day-to-day administrative support (complex calendar maintenance, meeting scheduling, travel, etc.) to an Executive and members of the staff
Screening and where possible, responding appropriately to emails on increasingly complex matters, in a manner that reflects an ability to discern between critical and less urgent matters
Tracks and coordinates with staff to ensure completion of all action items for the Executive
Processes all expense reports for the VP and direct reports
Coordinates requirements with executive staff at other locations
Supports offsite/onsite (in office) meetings and conferences sponsored by the executive
Collaborates with the other members of the admin team on a daily basis
Assists higher level Executive(s) and/or their Executive Assistant(s), when needed, in the planning of meetings, executive visits, and customer visits
Other related duties as assigned

QUALIFICATIONS:
Education Level: High School Diploma or GED
Experience: Minimum 5 years of experience supporting executive level management.

Knowledge, Skills and Abilities (KSAs)
Must have strong attention to detail
Must be proactive and be able to stay one step ahead of VP at all times
Must be able to effectively work in a fast-paced environment with frequently changing priorities, deadlines, and workloads that can be variable for long periods of time
Must be able to meet established deadlines and handle multiple customer service demands from internal and external customers, within set expectations for service excellence
Must be able to effectively communicate and provide positive customer service to every internal and external customer, including customers who may be demanding or otherwise challenging
Adept at learning new technologies to perform data entry, manage calendars, and create reports
Proficient in Microsoft Office applications
Strong time-management and organizational skills
Excellent communication skills both written and verbal

Salary Range Disclaimer

The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the work is being performed. This compensation range is specific and considers factors such as (but not limited to) the scope and responsibilites of the position, the candidate's work experience, education/training, internal peer equity, and market and business consideration. It is not typical for an individual to be hired at the top of the range, as compensation decisions depend on each case's facts and circumstances, including but not limited to experience, internal equity, and location. In addition to your compensation, CareFirst offers a comprehensive benefits package, various incentive programs/plans, and 401k contribution programs/plans (all benefits/incentives are subject to eligibility requirements).

Department

Informatics

Equal Employment Opportunity

CareFirst BlueCross BlueShield is an Equal Opportunity (EEO) employer.  It is the policy of the Company to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Where To Apply

Please visit our website to apply: www.carefirst.com/careers

Federal Disc/Physical Demand

Note:  The incumbent is required to immediately disclose any debarment, exclusion, or other event that makes him/her ineligible to perform work directly or indirectly on Federal health care programs.

PHYSICAL DEMANDS:

The associate is primarily seated while performing the duties of the position.  Occasional walking or standing is required.  The hands are regularly used to write, type, key and handle or feel small controls and objects.  The associate must frequently talk and hear.  Weights up to 25 pounds are occasionally lifted.

Sponsorship in US

Must be eligible to work in the U.S. without Sponsorship

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