CareFirst Careers

Procurement Operations Associate

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Resp & Qualifications

PRINCIPAL ACCOUNTABILITIES:

Procurement Project Planning and Tracking, and Resource Scheduling:

  • Maintains the master schedule of Department reports, including current, potential and completed procurement projects, including corporate initiatives, major DTD budget projects, contract renewal projects and project initiatives generated from procurement analysis of business needs and structure.
  • Maintains accurate and timely status information for all procurement projects for regular activity reporting.
  • Updates the master contract schedule with contract renewals well in advance of the expiration date.
  • Works with the SS&P team to collect, maintain and validate the data within the Source to Pay System.
  • Attends meetings with process stakeholders to support planning and tracking procurement projects.    


Supplier Diversity Program

  • Tracks, analyzes and reports on appropriate metrics of MBE process and performance that demonstrates that value is delivered, and contract obligations are met.
  • Ensures entry of diverse suppliers into Ariba Supplier Information Module.  
  • Collaborates with the SS&P team to identify opportunities to expand the Diversified Supplier stable. 
  • Responds to the supplier section of proposals as requested by the CareFirst Sales Team.  
  • Prepares and/or assists in preparing monthly, quarterly, yearly, and ad hoc corporate, State, Local, and Federal reporting requirements.
  • Represents CareFirst at Diversity events and meetings. 


Enhance, maintain and operate the source to pay system:

  • Maintains the Ariba source to pay system activity reporting; providing accurate and timely data as needed.
  • Maintains the invoice payment component of the system to ensure that invoices are paid accurately and timely. 
  • Tracks monthly, mid-year and annual metrics of process against key performance indicators that ensure value is delivered to CareFirst.
  • Provide Ariba Source to Pay system troubleshooting expertise to answer questions and resolve problems at the individual, departmental and organizational levels
  • Pro-actively investigates and determines the integrity of the system/data within source to pay procurement system to ensure proper functioning of the system and the accuracy of reports.
  • Identifies, recommends and implements continuous process improvements of the Ariba source to pay system.    
  • Provides first level support to resolve straight forward issues.
  • Submits Ariba Service Requests (SR) to obtain support from Ariba for complex issues and system updates that are required to be performed by Ariba. 


Process operations, training and support, and audits: 

  • Serves as the first point of contact for questions related to Ariba, Invoicing, the Procurement Process, and the Diversified Program.
  • Monitors adherence to corporate policies for contracting and approval. 
  • Ensures current templates, process and resource documentation is in place for all SS&P associates to use.
  • Develops and updates the process manual and guides to keep the process current.
  • Develops of training materials and delivery of training to SS&P team, business owner, and other internal and external stakeholders during individual, small group and large group sessions.
  • Creates and delivers presentations related to Procurement activities.
  • Reviews requests from audit to identify information needed to respond.  
  • Gathers documents to respond to audit requests.  


QUALIFICATION REQUIREMENTS:
Required Knowledge/Experience:   This position requires a Bachelor’s degree or equivalent and 1-3 years of  experience in procurement operations and/or Print, Professional Services, Facilities or other industry area or an equivalent combination of education and experience.

  • Knowledge of standard procurement procedures and business practices are essential. 
  • Knowledge of audit controls and practices.
  • Knowledge of reporting and report creation is required.
  • Knowledge of the development of training material


Skills/Abilities:

  • Excellent project & time management skills including but not limited to risk assessment, work plan development and management.
  • Developed analytical, organizational and coordination skills. 
  • Effective presentation skills to interface with various levels of management and suppliers. 
  • Able to apply complex problem-solving abilities to achieve problem ad process solutions. 
  • Ability to spot, communicate and mitigate issues.
  • Flexibility and the ability to work independently as well as part of a team.
  • Must be able to effectively work in a fast-paced environment with frequently changing priorities, deadlines, and workloads that can be variable for long periods of time.  Must be able to meet established deadlines and handle multiple customer service demands from internal and external customers, within set expectations for service excellence.  
  • Must be able to effectively communicate and provide positive customer service to every internal and external customer, including customers who may be demanding or otherwise challenging


Preferred Knowledge/Experience:

  • Two years of experience in procurement operations and/or Print, Professional Services, Facilities or other industry area strongly preferred..
  • Knowledge of the SAP Ariba system administration role highly desirable.

Department

Department: Purchasing

Equal Employment Opportunity

CareFirst BlueCross BlueShield is an Equal Opportunity (EEO) employer.  It is the policy of the Company to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Hire Range Disclaimer

Actual salary will be based on relevant job experience and work history.

Where To Apply

Please visit our website to apply: www.carefirst.com/careers

Closing Date

Please apply before: 5/11/2018

Federal Disc/Physical Demand

Note:  The incumbent is required to immediately disclose any debarment, exclusion, or other event that makes him/her ineligible to perform work directly or indirectly on Federal health care programs.

PHYSICAL DEMANDS:

The associate is primarily seated while performing the duties of the position.  Occasional walking or standing is required.  The hands are regularly used to write, type, key and handle or feel small controls and objects.  The associate must frequently talk and hear.  Weights up to 25 pounds are occasionally lifted.

Sponsorship in US

Must be eligible to work in the U.S. without Sponsorship

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