CareFirst Careers

Legal Assistant (Paralegal)

Resp & Qualifications

PRINCIPAL ACCOUNTABILITIES:

Under the supervision of an Assistant/Deputy General Counsel, a Paralegal’s accountabilities may include, but are not limited to, any combination of the following duties, as needed.  The percentage of a Paralegal’s time spent on the categories will vary depending upon business needs.

1. Research on legal issues

  • Conducting legal research for attorneys on federal, state, and local laws and regulations as needed.  Research areas include, but are not limited to, laws pertaining to health and health insurance, corporate governance, labor, employment, employee benefits, campaign finance,  tax, intellectual property, federal and state procurements, Medicare and Medicaid.
  • Participating in the review of proposed legislation and regulations, including research related to legislative history, monitoring notices of proposed and final regulations and bulletins, and assisting attorneys participating on legislative implementation teams.
  • Working with attorneys and other employees to ascertain facts pertinent to legal research or legal advice.
  • Preparing memoranda and other documents memorializing research for counsel, assisting counsel in discussing the results of research with internal clients, and assisting counsel in presentations or training regarding legal issues for internal clients.


2. Support for litigation and legal proceedings

  • Providing legal support for litigation involving the corporations, including establishing and maintaining case files and calendars, locating, retrieving, analyzing, and organizing paper and electronic records, drafting discovery documents, motions, memoranda, and routine case correspondence, assisting with witness preparation, depositions, and trials, and interfacing with opposing counsel, courts, administrative agencies, and other external entities.  Updating and maintaining regulatory action data-base and litigation spreadsheets.
  • Coordinating and/or preparing the companies’ responses to certain legal proceedings such as bankruptcy notices, subpoenas for records, and employee and provider garnishments.  Responsibilities include but are not limited to maintaining logs and tracking systems of such court issued documents.
  • Coordinating the collection of documents and records maintained by other departments in connection with corporate filings or administrative requests from regulators.  Reviewing documents before production for redaction of non-disclosable information.
  • Assisting in the review of internal or external inquires involving subscriber and provider contracts, grievances, and appeals.


3. Corporate Records Management

  • Monitoring and managing compliance with statutory and regulatory corporate governance requirements.  Duties may include collecting and compiling information and documents; preparing and submitting appropriate and timely filings for corporate affiliates, such as certificates of authority, tradename registration, business and TPA licenses, Forms B and D, and anti-fraud plans.
  • Managing and maintaining the Legal Department fire-proof file room.
  • Managing requests from internal staff, external auditors, and regulators for corporate records such as governing documents, board minutes, and records of corporate filings. 
  • Maintaining contact with the registered agent for the corporation, its subsidiaries and affiliates regarding relevant deadlines.
  • Preparing informal actions for subsidiaries and affiliates.  Maintaining and updating governance documents, lists of Officers and Directors, and organizational charts.


4. Department Records Management

  • Assisting business units with questions pertaining to record retention requirements.
  • Maintaining and annually updating compilations of information as required, including a manual for Board of Director Compliance with Laws and Regulations.
  • Updating library materials and distributing updates of individual attorney legal reference books.


5. Intellectual Property and Brand Management

  • Maintaining and managing inventory of CareFirst-owned trademarks.  Duties may include working directly with outside counsel on preparing applications for new trademarks, and responses to notifications of the renewal of existing trademarks, collecting internal documents required for application and/or continuation of trademarks, and handling requests for and filing applications for copyright protection of corporate documents.
  • Managing internal compliance with the Blue Cross and Blue Shield Association (“Association”) brand use rules.  Tasks may include:
    • Reviewing correspondence, manuals, subscriber ID cards, promotional material and various other paper and electronic communications for compliance with brand regulations, such as proper use of company names, registration marks, taglines, and disclosures.
    • Preparing, updating, and presenting training materials to internal CareFirst departments on brand regulations and their application.
    • Interpreting brand rules and fielding questions from CareFirst associates on the proper use of the brands.
  • Assist the Assistant General Counsel in external communications, audits, and requests for approval involving the brand rules and the Association, including:
    • Processing requests and filing applications with the Association for recognition of co-branding partners
    • Coordinating the 2-year Brand Use Review process, including collecting, identifying, and selecting documents required for submission to the Association to demonstrate compliance with brand regulations
    • Recommending process implementation steps and/or policy/practice changes within various business units to ensure brand regulation compliance.
    • Assisting business units with developing and implementing remedial actions in response to notices of violations of brand regulations
    • Coordinating the Triennial Audit of CareFirst’s compliance with BlueCross and BlueShield licensing obligations
  • Maintaining familiarity with current rules and regulations of the Association, as amended from time to time.  Distributing amendments to affected CareFirst departments.


6. Other Duties As Assigned.

  • Performing other duties, including preparation of memoranda, charts, graphs, and spreadsheets, review of documents, or other related tasks as needed.


QUALIFICATION REQUIREMENTS:

Required:  Bachelor Degree and coupled with Paralegal Certificate, or completion of one year of law school, with a minimum of five (5) years related experience. 

Required Abilities/Skills: 
This position demands strong analytical, interpersonal, and written and verbal communication skills.  This individual must have (1) the ability to follow instructions and to be flexible/versatile; (2) the ability to work independently within the parameters set by and under the supervision of counsel; (3) the ability to work effectively in a fast paced environment with frequently changing priorities, deadlines, and workloads; and (4) the ability to meet established deadlines and handle multiple customer service demands from internal and external customers, within set expectations for service excellence. 

This individual must be highly proficient in creating, editing, and modifying documents in Microsoft Word, including use of track changes and version control, highly proficient in the use of Adobe and similar programs for creation, labeling and maintenance of PDF documents as needed, highly proficient in communications by e-mail; proficient in Microsoft Excel; and able quickly to become proficient with other related technologies as needed.

Department

Department: Office of Corporate Counsel I

Equal Employment Opportunity

CareFirst BlueCross BlueShield is an Equal Opportunity (EEO) employer.  It is the policy of the Company to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Hire Range Disclaimer

Actual salary will be based on relevant job experience and work history.

Where To Apply

Please visit our website to apply: www.carefirst.com/careers

Closing Date

Please apply before: 7/24/2018

Federal Disc/Physical Demand

Note:  The incumbent is required to immediately disclose any debarment, exclusion, or other event that makes him/her ineligible to perform work directly or indirectly on Federal health care programs.

PHYSICAL DEMANDS:
The associate is primarily seated while performing the duties of this position.  Occasional walking or standing is required.  The hands are regularly used to write, type, key and handle or feel small controls and objects.  The associate must frequently talk and hear.  Weights of up to 25 pounds are occasionally lifted.

The physical demands described here are representative of those that must be met by an associate to perform the essential duties and responsibilities of the position successfully.  Requirements may be modified to accommodate individuals with disabilities.

Sponsorship in US

Must be eligible to work in the U.S. without Sponsorship

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